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Regular Monthly Meeting Board of Education
November 28, 2005

The informal discussion session and dinner meeting was held at 6:00 p.m. in the Front Conference Room in the Shared Integrated Learning Center.

Members of the Board of Education present for the informal meeting were: Jeanne Barnes,
Lori Finn, Jennifer Farmer, Anna Lord and Larry Rice.

President Barnes called the formal session to order at 7:00 p.m. with the Pledge of Allegiance and roll call. Staff members present were: Roy Crawford, Melissa McElhaney, Beth Campbell, Gerrit Mahsman, Rob Cody and Jerry Zimmerman.

Building Principals absent: Keith Elsberry (ill), Russ Vogel (bereavement) and Deb Yagmin (weather issues in Kansas)

Guests included: Chris Mettes

A. AGENDA

112805.01 Mr. Rice moved to approve the Agenda for November 28, 2005 with the following changes:

D. Reports: Names on the Board of Education Reports need to be changed as follows:
a) Board of Cooperative Education Services…Larry Rice and Jeanne Barnes
e) Salary Committee Liaison…Anna Lord and Lori Finn

G. New Business: Fund Balance will be changed to an informational item and the action will be deferred.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

B. MINUTES

112805.02 Mrs. Farmer moved to approve the Minutes for October 24, 2005 with the following corrections:
Page 3: c) No Report other than the Legislation is not in session.
d) Mrs. Barnes reported the DAAC had a meeting on October 11…

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

112805.03 Mrs. Farmer moved to approve the Minutes for November 14, 2005 with the following addition:

Page 1: Agenda- Due to an oversight, the agenda was not formally adopted. There were no objections, therefore the agenda was adopted by default.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

C. RECURRENT

1. Identification of members of the audience who are not listed on the Agenda wishing to make a comment to the Board of Education.

There were none.

2. Receive and or Act on Correspondence.

There were none.

3. Payment of Expenditures for the month of October 31, 2005.

112805.04 Mrs. Lord moved to approve the Payment of Expenditures for the month ending October 31, 2005.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye Mrs. Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

D. REPORTS

1. Superintendent’s Report

Mr. Crawford reported that Mrs. Vogel passed away on Saturday, November 19, 2005. All Board members were in attendance at the funeral. Mr. Vogel expressed his gratitude to everyone who reached out to his family. He will be out for a few more days with his three children.

The Fall Newsletter was mailed out – hope everyone received theirs.

There will be no Holiday Open House this year. It has gotten to be expensive and time consuming for the district office staff. There will be cookies and wassail available the week of December 12th in the District Office. Please stop by.

Mr. Crawford will be publishing the District Accountability Report. He is asking the Board to review the old report and pass on any ideas to him, as he would like to start working on it.

The Winter Colorado Association of School Boards (CASB) Conference will be this weekend at the Broadmoor Hotel. The district has two high school students who will be attending the conference along with the full Board.

Mr. Crawford reviewed the District Website with the Board and encourages everyone to use it.

2. Board of Education Reports

a) Ute Pass Board of Cooperative Education Services . . . Larry Rice and Jeanne Barnes

The next meeting will be on November 29, 2005 in Woodland Park.

b) Community Relations . . . . . . . Jennifer Farmer

The next MSEF meeting will be 12:00pm on December 9, 2005 at the Spice of Life.

c) Governmental Relations. . . . . . . .Anna Lord

The Legislation is not in session. Mrs. Lord has been nominated for the Colorado Association of Schools Boards Board of Directors. Please let her know if you have any opinions on voting at the CASB Business Meeting on December 3, 2005.

d) District Accountability Advisory Committee . . . . . Lori Finn

Jeanne Barnes met with the DAAC on November 8 and discussed “Body of Evidence” which would define the ways in which we might evaluate the whole child.

e) Salary Committee . . . . . Anna Lord and Lori Finn

The Salary Committee met this afternoon. They discussed budget issues and previous background information.

Mr. Crawford asked Ms. Robin Deutsch to tally up District 14 United Way donations and $3,500 was pledged for the Manitou Springs Education Foundation.

3. Staff Reports

a) Assistant Superintendent for Instruction . . . . . Beth Campbell

Ms. Campbell reviewed her written report with the Board. Topics that were covered were: CDE Pre-Accreditation Visit with Jackie Webb – Pikes Peak Regional Coordinator; Math Curriculum Review and Text Book Adoption; District Accountability Advisory Committee; Annual Report preparation and Katrina Relief “Adopt a School” Project.

b) Assistant Superintendent for Business Services . . . . . Gerrit Mahsman

Mr. Mahsman reviewed his written report with the Board. The October Count FTE funding came in at 1,308.5 vs. the districts projected count at 1,311.0. The Capital Reserve Project Planning Information was sent to the Principals and Department Directors on Nov. 15th for their review and development.

4. Other/Principals Reports

Mr. Cody reported that there have been problems of loitering on “The Hill”. This trail runs along the east road leading up to the high school and is used to keep kids from walking on the road. It will be closed to loitering and will be monitored before and after school.

Mr. Cody also reported that kids who have a D+ or below are not using “Prime Time” to get the extra help they need. These kids will now be required to attend “Prime Time”. Those who choose not to get the help during the week will be required to attend Saturday school to make up the time lost in “Prime Time”. Teachers who work on Saturday receive a stipend.

E. CONSENSUS/ROUTINE ITEMS

112805.05 Mrs. Lord moved to approve the following Consensus/Routine Items:

1. Resignations/Leave of Absence/Retirement/Transitional Retirement

a) Certified

Maria Masone – Request to work 3/5 time – MSES
b) Classified

2. Employment

a) Certified

b) Classified

Teri Dudley – PARA – MSMS

5. OTHER

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs. Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

President Barnes called a 5-minute break at 8:10pm. The meeting resumed at 8:15pm.

F. UNFINISHED BUSINESS

• Energy Performance Contracting

Mr. Mahsman reviewed the Energy Performance Contract with the Board. The rebates could reimburse the district approximately $68,000, perhaps more if the district meets the deadlines and signs a contract.

1122805.06 Mr. Rice moved to proceed with the Energy Service Company (ESCO) audit.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs. Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

112805.07 Mr. Rice moved to approve $24,000 for funding of the audit from the Capital Reserve.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs. Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

112805.08 Mr. Rice moved to appoint EMC as the ESCO to complete the audit.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs. Lord voted aye, Mr. Rice voted aye and Mrs. Barnes voted aye.

G. NEW BUSINESS

• Fund Balance Review

Mr. Mahsman reviewed the Fund Balance with the Board. Mr. Mahsman needs more time to verify the Health Care Fund Deficit with CDE before he can make a recommendation to the Board regarding the Fund Balance.

• First Quarter Financial Report

Mr. Mahsman reviewed the 1st Quarter Financial Report. Overall, the revenue and expenditures are within normal ranges for all funds.

H. FUTURE AGENDAS

• December 12: Regular Meeting
• Fund Balance Action
• Audit Report
• Mill Levy Certification
• Driver’s Education Report
• Energy Audit Report
• Energy Action to approve Lighting

• January 9: Work Session
• Math Curriculum
• RBC Dain Roucher

• January 23: Regular Meeting

I. ADJOURNMENT

The meeting adjourned at 9:20 p.m.

Respectfully Submitted,

Jennifer Farmer
Secretary

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Manitou Springs School District 14
405 El Monte Place, Manitou Springs
Colorado 80829
Phone: 719 685 2024 Fax: 719 685 4536