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Regular Monthly Meeting Board of Education
December 12, 2005

The informal discussion session and dinner meeting was held at 6:00 p.m. in the Front Conference Room in the Shared Integrated Learning Center.

Members of the Board of Education present for the informal meeting were: Jeanne Barnes, Lori Finn, Jennifer Farmer and Anna Lord.

Absent: Larry Rice

The Board listened to Mrs. Astley’s SASI (Smooth As Silk Indeed!) Female Ensemble sing a few Holiday selections. Afterwards, Dr. Yagmin presented her choir made up of students from both Ute Pass and Manitou Elementary schools.

President Barnes called the formal session to order at 7:00 p.m. with the Pledge of Allegiance and roll call. Staff members present were: Roy Crawford, Melissa McElhaney, Beth Campbell, Gerrit Mashman, Rob Cody, Jay Woodward, Keith Elsberry, Russ Vogel and Deb Yagmin.

A. AGENDA

121205.01 Mrs. Farmer moved to approve the Agenda for December 12, 2005 with one addition – Add David Jewitt to Consensus/ Routine Items.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

B. MINUTES

121205.02 Mrs. Farmer moved to approve the Minutes for November 28, 2005.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

C. RECURRENT

1. Identification of members of the audience who are not listed on the Agenda wishing to make a comment to the Board of Education.

There were none.

2. Receive and/or Act on Correspondence.

Mrs. Barnes received a flyer titled “Avoiding School Liability while Working with Students”.

D. REPORTS

1. Superintendent’s Report

Mr. Crawford shared a thank you card with the Board from Ms. Sue Scott. She thanked the Board for the dinner and the nice send off in June, 2005.

Thanks to Ms. Pat Urban, Dr. Yagmin and Mrs. Jean Rice for their presentation at the CASB Winter Conference. The topic was Literacy Interventions at UPE.

Mr. Cody would like to have everyone come to the high school at 6:15 p.m. on January 9th for the unveiling of the new Mustang painting.

Mr. Crawford is now on the Advisory Board for the Friends of the Manitou Springs Library.

Holiday cards have been sent out to all staff members and members of the Chamber of Commerce. The Central Office Staff personally signed each card.

2. Board of Education

a) Ute Pass Board of Cooperative Education Services . . . . . Larry Rice and Jeanne Barnes

Mrs. Barnes reported that at the last meeting on November 29th, Mr. Rice was elected President of the UP BOCES Board. Mr. Rice was absent from the meeting. The Board approved the audit. The next meeting will be April 18th.

b) Community Relations . . . . . . Jennifer Farmer

Mrs. Farmer thanked Ms. Wendy Harms and her crew for a wonderful production of The Miracle Worker. Mrs. Farmer also attended a Holiday party at the Public Library. The Manitou Springs Education Foundation is looking for a new board member. Colorado College will be hosting a conference on “Connecting with Schools – A Global Perspective”.

c) Governmental Relations . . . . . Anna Lord

Mrs. Barnes congratulated Mrs. Lord for being appointed to the Board of Directors for CASB.

The Federal Relations Network is looking for someone to serve on its committee. Mrs. Lord might consider it. Mike Merrifield will be holding House Dist. Meetings and Mrs. Lord will be organizing one for area school board members.

d) District Accountability Advisory Committee. . . . . . Lori Finn

The next meeting will be December 13, 2005.

e) Salary Committee . . . . . . . Lori Finn and Anna Lord

The committee met today at 4:00 p.m. – No report

3. Staff Reports

a) Assistant Superintendent for Instruction . . . . . . . Beth Campbell

The Leadership Team has been reviewing the book What Works in Schools. There will be a math curriculum meeting on December 9th. The DAAC will meet on December 13th from 4:30 – 6:30 p.m. Dr. Jim Henderson from UCCS will be in attendance to discuss math skills needed when students exit high school. The Professional Development Classes are being firmed up and a schedule should be out after the holidays.

b) Assistant Superintendent for Business Services . . . . . . . . Gerrit Mashman

Mr. Mashman followed up with his written report on the Energy Audit with the deadline and the rebate amount. At Mr. Mahsman’s request, Jeanne Barnes has signed a request to the State to extend the financial audit submission beyond the December 31, 2005 deadline.

4. Other/Principals Reports

a) Mr. Vogel reported that the Manitou Springs Public Library recently received a grant for “Freedom” books. Several community members and Mr. Vogel sat on a panel that discussed the meaning of freedom with students. Thank you to Mary Gressler who helped organize this event.

b) Mr. Cody will be taking 25 students on a “surprise” field trip and lunch. These students were chosen because of their exemplary school citizenship. The Food Drive is underway at the High School.

c) Dr. Yagmin reported that 787 items have been donated for the UPE Food Drive.
Children also brought in hats and gloves.

Mrs. Barnes thanked Dr. Yagmin, her two volunteers and the children who performed earlier in the evening for the Board members and family. Mrs. Astley also had a quartet called “SASI” perform for the Board. Thanks to for the wonderful entertainment!

d) Mr. Elsberry and his staff are still trying to work out the quirks with their new grading system and Power School.

E. CONSENSUS/ROUTINE ITEMS

121205.03 Mrs. Farmer moved to approve the following Consensus/ Routine Items.

The motion was seconded.

1. Resignations/Leave of Absence/Retirement/Transitional Retirement

a) Certified

b) Classified

• John Crow – MSHS – Custodian EXHIBIT E

2. Employment

a) Certified

b) Classified

• David Jewitt – MSHS – Custodian EXHIBIT E

3. ARK Contracts

4. Other

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

F. UNFINISHED BUSINESS

• Driver’s Education

121205.04 Mrs. Lord moved to approve the continuation of the Driver’s Education Program and to add a second class during the winter months.

A discussion was held regarding the program. Surveys and sign-ups were returned with a positive response, although no money has been collected yet. Mr. Quarry is in the process of contacting students to get the signed up for the winter class.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

• Fund Balance

121205.05 Mrs. Lord moved to approve that $82,940 be moved from the General Fund Unspecified Reserves to the Internal Service Fund to re-establish a working reserve, projected at $111,563 given claims activity within the budgeted range.

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

G. NEW BUSINESS

• Supplemental Budget

121205.06 Mrs. Farmer moved to approve the Supplemental Budget for FY 2005-2006. This budget establishes activity for the Internal Service Fund, and addresses an audit finding that we were posting healthcare transactions without a budget included in the Board’s Appropriation authority, even though these transactions to-date have been covered under the Appropriation totals for the General Fund, from which the Internal Service Fund was established. See attachment A

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

• Mill Levy Certificate

121205.07 Mrs. Farmer moved to approve the Mill Levy Certification as presented.

Mr. Mahsman reviewed the Mill Levy Certification with the Board. See Attachment B

The motion was seconded.

President Barnes requested a roll call vote: Mrs. Farmer voted aye, Mrs. Finn voted aye, Mrs.
Lord voted aye and Mrs. Barnes voted aye.

H. FUTURE AGENDAS

January 9th – Work Session

6:15 Art Unveiling – MSHS
6:30 Terry Casey: Dain Rauscher
Process and discuss CASB Conference information

January 23rd – Regular Session

At 8:00 PM, Open Forum with Manitou Springs City Council

February 6th – Board meets with High School Students – 7:00 a.m.

February 13th—Policies for review
Update on Math Curriculum review

I. ADJOURNMENT

The meeting adjourned at 9:17 p.m.

Respectfully Submitted,

Jennifer Farmer
Secretary

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Manitou Springs School District 14
405 El Monte Place, Manitou Springs
Colorado 80829
Phone: 719 685 2024 Fax: 719 685 4536