Policy E – Support Services
SECTION E: SUPPORT SERVICES
Section E contains policies on non-instructional programs and services, particularly those on business management, safety, buildings and grounds, food services and transportation.
School Closures and Extra Curricular Activities
Snow Day Work Schedules
Maintenance and Repair Responsibilities
Security/Access to Buildings
Custodial Supervision – Building Principal
Custodial Duty Assignments
Materials and Supplies Acquisition
Bus Routes and Stops
Use of Vehicles by Community Groups Date
Student Transportation in Private Vehicles
Student Transportation in Private Vehicles (Athletic Transportation Notice)
Bus Driver Requirements
Drug and Alcohol Testing for Bus Drivers
Bus Driver Inservice
Bus Driver Physical Exams
Use of Wireless Communication Devices by School Transportation Vehicle Operators
Food Service Director
Food Service Program Rules, Regulations and Guidelines
Nutritious Food Choices
The Board of Education recognizes it’s responsibility for providing an environment which is reasonably secure from known hazards. There are many areas of school operation, from science laboratories and art departments to custodial services and vehicle maintenance, which use a variety of materials that are hazardous.
Hazardous materials include any substance or mixture of substances that pose a fire, explosive, reactive or health hazard as more fully defined by law.
The Board, through the Superintendent, shall cause to be created procedures which address the purchase, storage, handling, transportation and disposal of hazardous materials for all school facilities and operations including instructional areas. Emergency response actions and evacuation plans also shall be coordinated with the procedures.
The procedures shall comply with all local, state and federal laws and regulations which pertain to safe and proper storage, transportation and disposal of hazardous materials.
The goal of the procedures shall be to set into place an ongoing process by which each location in the district may begin a program for identifying and managing potentially hazardous materials. District personnel shall be encouraged to make less dangerous substitutions for hazardous substances to the extent possible and to minimize the quantities of such substances stored on school property.
Appropriate school personnel will be trained, take precautions to prevent accidents and to handle them in the event they do occur.
It is not the intent of the Board to extend or modify the district’s potential liability exposure through the adoption of this policy. The district’s voluntary compliance with any statute or regulation to which it is not otherwise subject shall not be construed to create or assume any potential liability under any local, state or federal law or regulations.
C.R.S. 25-15-101 et seq.
C.R.S. 29-22-101 et seq.
C.R.S. 40-2.1-101 et. seq.
C.R.S. 42-4-234 (3)
C.R.S. 43-6-101 et seq.
School District 14 does not assume responsibility for costs incurred from accidents which occur on school property.
Fire drills must be held in each building periodically and without warning. Various exits must be blocked during some of these drills to assist in the orderly evacuation of students should a disaster occur. Reports on each drill held with time taken to clear the building will be submitted to the Superintendent of Schools.
If bomb threats are received by any district school, the building or buildings involved must be cleared at once. If the weather is bad students should be allowed to get their wraps. Police and fire officials are to be notified immediately and will give school officials authorization to return students to the building after a proper search has been completed.
The Superintendent is granted authority to close the schools of the district should he/she deem it necessary for the health, safety, and welfare of the staff and students.
The Superintendent is granted authority to take necessary actions within the operation of the schools to protect the health, safety and welfare of the students and staff. In such instances, the Board is to be informed of the action taken at the next meeting of the Board.
If school is called off during the day because of inclement weather, no practices, rehearsals, games, performances or competitions of any type shall be held the remainder of the day or evening in the district’s facilities. Practices or rehearsals already in progress when school is canceled may be completed or called off at the discretion of the administration and supervisor.
On school days when school has been canceled due to bad weather, the Director of Buildings and Grounds, grounds person, and the building custodians are expected to report to work if at all possible to remove snow from around the buildings and to monitor the mechanical systems.
Maintenance and repair of district buildings and grounds will be under the general supervision of the Assistant Superintendent for Business Services and the direct management of the Director of Buildings and Grounds.
Security for district buildings and grounds (during regular school hours as well as non-school hours) contributes to the well-being and safety of students and staff as well as to that of the sites themselves.
Each school building shall be inspected annually by the Director of Maintenance/Buildings and Grounds to address removal of hazards and vandalism and any other barriers to safety and supervision.
During regular school hours, flow of traffic into and out of buildings shall be closely monitored and limited to certain doors. Access to school buildings and grounds outside of regular school hours shall be limited to district personnel whose work requires it and to sponsors of approved student activities.
An adequate key control system shall be established which shall limit access to buildings to authorized district personnel and shall safeguard against entrance to buildings by persons unauthorized to have keys.
“Security” means not only keeping buildings locked and secure but also providing protection against physical hazards and acts of violence. It also includes having available floor plans of buildings and site plans showing campus boundaries and access points. The Board requires and encourages close cooperation with local police, fire and sheriff’s departments and insurance company inspectors.
Alarm systems and other devices that protect buildings against illegal entry and vandalism shall be installed where appropriate. Employment of security personnel may be approved by the Board in situations where special risks are involved.
LEGAL REFS.: C.R.S. 18-9-112 (definition of loitering)
C.R.S. 18-9-117 (unlawful conduct on public property)
C.R.S. 22-32-109.1 (5) (Board must adopt safety and security policy)
CROSS REFS.: KI, Visitors to School
When school is in session, the custodians are under the supervision of each building principal. Custodians shall be responsible for the daily housekeeping of each building.
Principals are to develop cleaning duty assignments for their custodians. They may consult with Director of Buildings and Grounds in developing these assignments.
Principals are to encourage teachers and students to assist in keeping their buildings clean through good classroom management.
The Assistant Superintendent for Business Services and the Director of the Buildings and Grounds shall order all necessary materials and supplies for maintaining the district facilities and property.
District 14 will employ a Director of Transportation to manage the transportation program for student transportation.
The Directors of Transportation and Buildings and Grounds shall be provided district automobiles for their use on district business. They may drive these vehicles home at the end of each day if they wish, however, they are not to use the vehicles for personal business. Work to home as well as home to work mileage will be treated as income in accordance with Internal Revenue Service rules and regulations.
Bus routes and stops are to be developed and recommended to the Board of Education by the Assistant Superintendent for Business Services and the Director of Transportation. All students in grades 1-8 will be transported to and from school. Students in grades 9-12 living west of the east edge of Cascade will also be bused to and from the high school. High school students living east of Cascade who wish to ride the bus to and from school may apply to do so directly to the Superintendent who will be responsible for acting upon the request.
The general philosophy of the Board of Education is that school vehicles purchased by the school district are to be used primarily for school purposes and that taxpayers shall not be expected to subsidize the expense of providing school vehicles or personnel not necessary for school district purposes. Nevertheless, it is the policy of the Board of Education to make available for use by appropriate community groups school vehicles to the extent that such use does not impinge upon or impair use for school district purposes.
Among community groups that qualify for the use of school vehicles are those composed of citizens 65 years of age and older. Such groups shall be given special consideration as required by the statute relating to community use of school vehicles. As permitted by law, all groups shall be expected to pay the actual costs involved in the use of school vehicles.
Nonschool use of school vehicles shall not be intermingled with student transportation, nor shall it interfere with:
1. Student transportation to, from or between schools.
2. Student transportation for school activities and functions.
3. Emergency transportation for students.
4. Time required for maintenance and service of vehicles.
5. Provision of standby vehicles for school purposes.
Regulations for community use of school vehicles shall be developed by the administration and approved by the Board.
LEGAL REFS.: C.R.S. 22-32-128 (use of school vehicles by residents of district)
Student Transportation in Private Vehicles
A staff member may transport a student or group of students in a personal vehicle for school-related purposes only if the staff member has special permission covering the specific trip.
Special permission for providing student transportation may be granted in exceptional cases by the superintendent. Exceptional cases shall be determined by review of the number of students traveling, relative costs, safety factors, distance, etc.
Personnel with special permission to use their own vehicle for transporting students must carry their own liability insurance coverage in compliance with state law. A copy of the staff member’s driver’s license, motor vehicle record, and insurance card shall be placed on file with the appropriate administrative official prior to the transportation of students. A memorandum of understanding shall be signed by the staff member and district administrative official(s) acknowledging that the staff member’s personal liability insurance shall be used first for any necessary coverage.
Manitou Springs School District 14 offers an exceptional variety of extracurricular activities for our students. Although a majority of our practice facilities are located on or very near our main campus, there are some circumstances where students must travel in order to practice (i.e. golf, baseball, swimming).
The athletic director of the high school / middle school shall notify parents and athletes that Manitou Springs School District 14 does not provide transportation for students to and from practice facilities. A parent or guardian must sign the Athletic Transportation notice prior to student participation in applicable activities.
LEGAL REFS.: C.R.S. 22-32-113(4)
C.R.S. 42-7-101et seq.(Motor Vehicle Financial Responsibility Act)
C.R.S. 42-1-102(88) (definition of school bus; private vehicles can be regulated as schools buses in certain circumstances)
[Revised February 2009]
COLORADO SAMPLE POLICY 1984
Manitou Springs School District 14
Athletic Transportation Notice
Manitou Springs School District 14 offers an exceptional variety of extracurricular activities for our students. Although a majority of our practice facilities are located on or very near our main campus, there are some circumstances where students must travel in order to practice (i.e. golf, baseball, swimming).
Manitou Springs School District 14 does not provide transportation for students to and from practice facilities. Parents must provide or arrange travel for their students.
Please contact the Athletic Director for Manitou Springs High School/Middle School if you have any questions or need further clarification.
I have read this notice, and I understand that Manitou Springs School District 14 does not provide transportation to and from practice facilities.
Parent/Legal Guardian Signature:
All District 14 bus drivers will meet state and federal requirements for school bus operation.
School bus drivers who operate a motor vehicle requiring a commercial driver’s license are subject to a drug and alcohol testing program that fulfills the requirements of the federal regulations
The district policy reflects several requirements of the federal drug testing regulations but are not intended in any way to modify or limit the procedures for drug and alcohol testing specifically addressed in federal regulation. District personnel will adhere to the detailed provisions of federal regulation in administering the district’s drug and alcohol program.
References to tests in these regulations include both drug and alcohol tests unless the context specifies otherwise. The terms drugs and controlled substances are interchangeable and have the same meaning. Drugs refer to marijuana, cocaine, opiates, phencyclidine (PCP) and amphetamines (including methamphetamines).
1. No employee shall report for duty or remain on duty requiring the performance of a safety sensitive function while having or testing positive for an alcohol concentration of 0.04 or greater.
2. No employee shall be on duty or operate a commercial motor vehicle while in possession of alcohol.
3. No employee shall use alcohol whole performing a safety sensitive function.
4. No employee shall perform a safety sensitive function within four (4) hours after using alcohol.
5. No employee subject to a post-accident alcohol test shall use alcohol for eight (8) hours following an accident, or until he or she undergoes a post-accident alcohol test, whichever occurs first.
6. No employee shall refuse to submit to any test required under this policy.
7. No employee shall report for duty or remain on duty requiring the performance of a safety sensitive function when the employee uses any controlled substance, except where the use is pursuant to the instructions of a physician who has advised the employee that the substance does not adversely affect the employee’s ability to safely operate a commercial motor vehicle.
8. No employee shall report for duty, remain on duty or perform a safety sensitive function, of the employee tests positive for controlled substances.
Pre-employment Drug Tests
Drug tests will be administered before a driver performs any safety-sensitive functions for the district.
The tests will be required of an applicant only after he or she has been offered the position. Employment with the district is conditional upon the applicant receiving a negative drug test result.
An employee may be exempt from the pre-employment drug test if he or she has participated in a drug testing program within 30 days prior to the application for employment and while participating in that program either was tested for drugs within the last six months (from the date of application) or participated in a random drug testing program in the previous 12 months, provided that the district has been able to make verifications required by law.
Alcohol and controlled substance tests will be conducted as soon after an accident as practicable on any driver who:
1. Was performing safety-sensitive functions with respect to the vehicle if the accident involved loss of human life.
2. Received a citation under state or local law for a moving traffic violation arising from the accident.
No driver involved in an accident may use alcohol for eight hours after the accident or until after he or she undergoes a post-accident alcohol test, whichever occurs first.
If an alcohol test is not administered within two hours or if a drug test is not administered within 32 hours after the accident, the district will prepare and maintain records explaining why the test was not conducted.
Tests conducted by authorized federal, state or local officials will fulfill post-accident testing requirements provided they conform to applicable legal requirements and are obtained by the district. Breath tests will validate only the alcohol test and cannot be used to fulfill controlled substance testing obligations.
Before any driver operates a commercial motor vehicle, the district will provide him or her with post-accident procedures that will make it possible to comply with post-accident testing requirements.
Tests will be conducted on a random basis at unannounced times through the year. Random tests for alcohol will be conducted just before, during or just after the performance of safety-sensitive functions. Random tests for drugs do not have to be conducted in immediate time proximity to performing safety sensitive functions. Once notified of selection for drug testing, a driver must proceed to a collection site to provide a urine specimen.
Drivers will be selected by a scientifically valid random process, and each driver will have an equal chance of being tested each time selections are made. The number of bus drivers selected for random testing will be in accordance with federal regulations.
Reasonable Suspicion Tests
Tests must be conducted when a properly-trained supervisor or district official has reasonable suspicion that the driver has violated the district’s alcohol or drug prohibitions. This reasonable suspicion must be based on specific, contemporaneous, articulable observations concerning the driver’s appearance, behavior, speech or body odors. The observations may include indications of chronic and withdrawal effects on controlled substances.
Alcohol tests will be authorized for reasonable suspicion only if the required observations are made during, just before or just after the period of the work day when the driver must comply with alcohol prohibitions. If an alcohol test is not administered within two hours of a determination of reasonable suspicion, the district will prepare and maintain a record explaining why this was not done. Attempts to conduct alcohol tests will terminate after eight hours.
An alcohol test may not be conducted by the person who determines that reasonable suspicion exists to conduct such a test.
A supervisor or district official who makes a finding of reasonable suspicion also must make a written record of his or her observations leading to a reasonable suspicion drug test within 24 hours of the observed behavior or before the results of the drug test are released, whichever is earlier.
A drug or alcohol test will be conducted when a driver who has violated the district’s drug or alcohol prohibition returns to performing safety-sensitive duties.
Employees whose conduct involved misuse of drugs may not return to duty in a safety-sensitive function until the return-to-duty drug test produces a verified negative result.
Employees whose conduct involved alcohol may not return to duty in a safety-sensitive function until the return-to-duty alcohol test produces a verified result that meets federal and district standards.
A driver who violates the district’s drug or alcohol prohibition and is subsequently identified by a Substance Abuse Professional as needing assistance in resolving a drug or alcohol problem will be subject to unannounced follow-up testing as directed by the Substance Abuse Professional in accordance with law. Follow-up alcohol testing will be conducted just before, during or just after the time when the driver is performing safety-sensitive functions.
Employee drug and alcohol test results and records will be maintained under strict confidentiality and released only in accordance with law. Upon written request, a driver will receive copies of any records pertaining to his or her use of drugs or alcohol, including any records pertaining to his or her drug or alcohol tests. Records will be made available to a subsequent employer or other identified persons only as expressly requested in writing by the driver.
Records From Previous Employers
When an employee is hired to perform a safety sensitive function(s) covered by this policy, the district must obtain information from all past employers for the previous two (2) years concerning alcohol and controlled substances testing and whether the employee has engaged in behavior barred by the General Prohibitions in this policy. A written record of each contact will be maintained by the district. The employee must provide a timely written authorization to the district in order that it can obtain this information within fourteen (14) days after the date the employee began performing safety sensitive functions. An employee may not continue to perform safety sensitive functions after the fourteenth day without this information.
Each driver will receive educational materials that explain the requirements of the Code of Federal Regulations, Title 49, part 382, together with a copy of the district policy and regulations for meeting these requirements. The information will identify:
1. The person designated by the district to answer driver questions about the materials.
2. Categories of drivers who are subject to the drug and alcohol testing requirements.
3. Sufficient information about the safety-sensitive functions performed by drivers to make clear for what period of the work day driver compliance is required.
4. Specific information concerning driver conduct that is prohibited.
5. Circumstances under which a driver will be tested for drugs and alcohol.
6. Procedures that will be used to test for the presence of drugs and alcohol, protect the driver and the integrity of the testing processes, safeguard the validity of test results and insure that test results are attributed to the correct driver.
7. The requirement that a driver submit to drug and alcohol tests administered in accordance with federal regulations.
8. An explanation of what constitutes a refusal to submit to a drug or alcohol test and the attendant consequences.
9. Consequences for drivers found to have violated the drug and alcohol prohibitions including the requirement that the driver be removed immediately from safety-sensitive functions and the procedures for referral, evaluation and treatment.
10. Consequences for drivers found to have an alcohol concentration of 0.02 or greater but less than 0.04.
11. Information concerning the effects of drugs and alcohol on an individual’s health, work and personal life; external and internal signs and symptoms of a drug or alcohol problem, and available methods of intervening when a drug or alcohol problem is suspected including confrontation, referral to an employee assistance program and/or referral to administrative officials.
Each driver must sign a statement certifying that he or she has received a copy of the above materials.
The district will inform drivers before drug and alcohol tests are performed.
The district will notify a driver of the results of a pre-employment drug test if the driver requests such results within 60 calendar days of being notified of the disposition of his employment application.
The district will notify a driver of the results of random, reasonable suspicion and post-accident drug tests if the test results are verified positive. The district also will tell the driver which controlled substances were verified as positive.
Drivers will inform their supervisors if at any time they are using a controlled substance which their physician has prescribed for therapeutic purposes. Such a substance may be used only if the physician has advised the driver that it will not adversely affect his or her ability to safely operate a commercial motor vehicle.
Employees subject to testing will be given instructions regarding testing times, test facility, and medical officer. Employees will be tested only by a district-authorized method and/or facility. Testing will be considered work time for purposes of compensation.
Employees are expected to cooperate fully with collection site personnel, and to follow all instructions given concerning the testing process by district and collection site personnel.
Employees who are required to maintain a Commercial Drivers License in connection with their position and are subject to this policy should notify their physician regarding the nature of their commercial driving duties prior to the prescription of any medication that contains a controlled substance and/or alcohol. Because a medication containing alcohol is considered “alcohol” under this policy, all prohibited conduct in this policy pertaining to alcohol also pertains to such medication, even if it is prescribed by a physician. Before an employee may perform a safety sensitive function after taking a medication which contains a controlled substance, the employee must notify the district that he or she is taking a controlled substance for medical reasons with a physician’s prescription with verification that the physician has advised the ability to safely perform their safety sensitive duties. A medication containing a controlled substance which has not been prescribed by a physician is considered a “controlled substance” for all purposes under this policy, and all prohibited conduct in this policy pertaining to controlled substances pertains to such medication.
Any prospective or transferring employee who tests positive on a controlled substance test shall not be hired into a position covered by this policy. Further, any prospective or transferring employee who fails to timely provide the authorization required for the district to obtain records from previous employers, or whose former employers do not provide the information required, shall not be hired into a position covered by the policy.
Any current employee subject to this policy who engages in any of the conduct which follows will be deemed to have engaged in an act or conduct which threatens the safety, health, or well-being of the employee or another person, constituting neglect of duty and shall be terminated as an employee of the district for any of the following reasons.
1. Violation of any of the General Prohibitions;
2. Failure of any test for the presence of a controlled substance required under this policy;
3. Failure of any test for the presence of alcohol required under this policy, if the employee tests positive at 0.02 or higher;
4. Failure to report as instructed, and in a timely manner, to the collection site;
5. Failure to cooperate with collection site personnel;
6. Any tampering, or attempt to tamper with, a test sample;
7. Failure to complete a required evaluation by a Substance Abuse Professional or to complete a treatment, counseling rehabilitation or other regimen prescribed by a Substance Abuse Professional under this policy.
8. Failure to comply with any written or oral instruction issued by the district in reference to this policy;
9. Violation of any section of this policy.
The administration may determine that termination for violation of any of the above reasons is not warranted due to extenuating circumstances.
If an employee is not terminated as a result of any of the conduct described above, that employee will be suspended from duty without pay for a least 24 hours, depending on the offense, and will be required to undergo return-to-duty alcohol and/or controlled substance testing with a result of less than 0.02 for an alcohol test or a verified negative for a controlled substance test, before he or she may return to duty. The administration shall determine the length of the suspension, depending upon the offense, and whether the entire suspension is without pay, dependent upon the circumstances and on a case by case basis. At least the first 24 hours of the suspension shall be without pay. In addition, for each violation of General Prohibition in this policy, the employee will also be required to undergo an initial and at least one follow-up evaluation by a Substance Abuse Profession. Under no circumstances, may such an employee return to duty until she or he had completed the initial Substance Abuse Professional evaluation and a return-to-duty alcohol test with a result of less than 0.02 and/or a controlled substance test with a verified negative. In addition, the employee must comply fully with all rehabilitation required by a Substance Abuse Professional and will be subject to follow-up testing for up to 60 months.
The district will provide each employee referred for substance abuse evaluation under this policy a list of resources available in evaluating and resolving problems associated with the misuse of alcohol and the use of controlled substances, including the names, addresses , and telephone numbers of substance abuse professionals and counseling and treatment programs.
The district has no obligation to provide these materials or the services of an Substance Abuse Professional to applicants who refuse to submit to a pre-employment alcohol or controlled substances test or who have a controlled substances test with a verified positive test result.
C.R.S. 22-32-110 (i) (a), 113, 114
C.R.S. 22-51-101 – 110
C.R.S. 42-4-226, 608, 612, 613
The Director of Transportation will require a yearly 8 hour driving and safety inservice for bus drivers employed by the district.
All District 14 bus drivers must have a physical examination by a licensed physician approved by the district when they are first employed. Drivers are required to pass a physical exam every two years. Examinations will be paid for by the district and arranged through the Superintendent’s office with a physician approved by the district. Results of the physical must be turned in to the Superintendent’s office. No driver may operate a district bus without having passed a physical exam with the previous 24 months. All drivers must also meet all requirements of the latest revision of the Colorado Rules and Regulations Governing Operation of School Transportation Vehicles.
While the Board of Education believes the use of wireless communication devices by district transportation vehicle operators is important to provide instant communication regarding emergencies as well as to convey other important information, vehicle operators shall be subject to the following restrictions to ensure safe use.
For purposes of this policy, wireless communication device is defined as any device intended to facilitate communication, including but not limited to cell phones, two-way radios, walkie talkies, palm pilots, beepers, pagers, etc.
Vehicle operators shall not place or receive communications on any personally owned wireless communication device while passengers are loading or unloading from the bus or while the bus is in motion.
Under usual circumstances, use of district owned wireless communication devices shall be allowed when used to assist a vehicle operator and/or dispatcher in the necessary communications periodically needed to safely deliver children – home to school, school to school, school to home and on activity trips. Use of such devices while the vehicle is in motion shall be limited whenever possible.
Vehicle operators shall under no circumstances place or receive communications unrelated to district business while on duty.
Violation of this policy may subject the vehicle operator to disciplinary action.
LEGAL REFS.: 1 CCR 301-26, Rule 4204-R-232.00
C.R.S. 42-4-239 (using a wireless telephone for text messaging while driving is prohibited)
CROSS REFS.: EDB, Maintenance and Control of Materials and Equipment
EEAE, Bus Safety Program
Anyone wishing to rent, lease or otherwise make use of the district buses for other than school use must submit request for such use to the Director of Transportation who shall have the authority to make arrangements with outside groups for the use of one or more buses.
The district activity bus is to be scheduled so that boys and girls athletic teams shall have equal access to its use. It is the joint responsibility of the Director of Athletics and the Director of Transportation to see that there is no discrimination in bus availability for both sexes.
All buses are to be maintained under the supervision of the Director of Transportation. Maintenance shall be completed on a regular basis and a record shall be kept of all maintenance for each bus. Buses shall be promptly repaired as required. The Director must never allow a bus in need of mechanical repair to transport children and must do his best to locate and repair mechanical malfunctions as quickly as possible. The Director will follow all state and federal rules and regulations pertaining to the maintenance of school buses.
It is the responsibility of each bus driver to report any malfunction of the bus assigned to the driver as quickly as possible to the Director, or if he cannot be located, to the Assistant Superintendent of Business Services. If a driver identifies a mechanical malfunction on the bus during a route or trip the driver is authorized to stop the bus immediately and request help if there is any possible danger to the safety of the students.
District 14 will employ a Director of Food Services to manage the lunch program under the general supervision of the Assistant Superintendent for Business Services.
The school district food service program shall be operated in accordance with the rules, regulations and guidelines established by the federal child nutrition program administered by the Colorado Department of Education Child Nutrition Unit.
At every possible eating occasion, students will have opportunities to practice what they are taught in nutrition education and choose nutritious snacks that are low in fat, sodium and added sugars.
Schools are encouraged to take steps to ensure:
nutritious foods are always available as an affordable option whenever food is served or sold;
students have limited opportunities to eat snacks high in fat, sodium or added sugars; and
competition with nutritious meals served by the school food service program is minimized.
The emphasis on healthy choices applies to:
a la carte items (separate food choices) offered by the food service program;
“competitive foods” which are snacks and beverages sold from vending machines, school stores and fund-raising activities that compete with the food service program; and
refreshments that are available at school parties, celebrations and meetings.
Each beverage offered for sale to students from any source, including the school cafeteria, vending machines, school stores and fund-raising activities conducted on school grounds, shall satisfy the minimum nutritional standards for beverages adopted by the State Board of Education. This applies to beverages sold on campus during the regular school day and extended school day, including but not limited to before and after school activities such as clubs, year book, band, student government, drama and childcare/latchkey programs.
The State Board’s nutritional standards for beverages shall not apply to the sale of beverages at school-related events where parents and other adults are a significant part of the audience. Such activities include but are not limited to interscholastic sporting events, school plays and band concerts.
NOTE 1: All schools participating in the School Breakfast and/or National School Lunch program(s) must also comply with any federal rules or regulations regarding competitive food service or the service of Foods of Minimal Nutritional Value, as defined by USDA. Schools that participate in these federal programs must prohibit the sale of foods in the categories of minimal nutritional value in food service areas during designated meal periods.
NOTE 2: The requirement for healthy beverages applies to contracts with vendors entered into or renewed by the school district on or after July 1, 2009.
NOTE 3: The State Board of Education’s healthy beverages rules provide, “To the greatest extent possible beverage products should be Colorado produced products.” 1 CCR 301-79, Rule 3.05.
LEGAL REFS.: C.R.S. 22-32-134.5 (healthy beverage requirement)
1 CCR 301-79 (State Board of Education – healthy beverages rules)
Electronic communication is the transmittal of a communication between two or more computers or other electronic devices, whether or not the message is converted to hard copy format and whether or not the message is viewed upon receipt. Electronic communication includes all electronic messages that are transmitted through a local, regional or global computer network.
All district electronic communication systems are owned by the district and are intended for the purpose of conducting official district business only. District electronic communication systems are not intended for personal use by district employees. Employees shall have no expectation of privacy when using district electronic communication systems.
Electronic communication sent or received by the Board, the district or district employees may be considered a public record subject to retention under state or federal law. Such electronic communication may also be subject to public disclosure or inspection under the Colorado Open Records Act.
Whenever the district is a party in litigation or reasonably anticipates being a party in litigation, Board members and district employees in possession of electronic documents, e-mail and/or other evidence relevant to the litigation or reasonably anticipated litigation shall retain all such documents, e-mails and other evidence until otherwise directed by the superintendent or designee.
To ensure compliance with applicable law and district policy, the district retains the right to review, store and disclose all information sent over the district electronic communication systems for any legally permissible reason, including but not limited to determining whether the information is a public record, whether it contains information discoverable in litigation and to access district information in the employee’s absence.
Upon sending or receiving an electronic communication, all users shall segregate or store those communications that are public records. Public records are those that evidence the district’s functions, policies, decisions, procedures, operations or other activities of the district or that contain valuable district data.
Electronic communication on district computers or district electronic communication systems shall be retained only as long as necessary. Such electronic communication shall be deleted on a routine basis unless otherwise required to be retained by district policy or state or federal law.
The custodian of records for the district shall assist the public in locating any specific public electronic records requested and shall provide public access to public electronic records in accordance with state law. The district’s records custodian shall also be responsible for assisting the district’s schools and other sites in complying with record retention requirements.
District employees may be subject to disciplinary action for violation of this policy.
LEGAL REFS.: C.R.S. 24-72-203(1)(b)(I) (district must adopt policy regarding the retention, archival and destruction of electronic records)
C.R.S. 24-72-204.5(district must adopt policy on monitoring of electronic mail)
C.R.S. 24-80-101 et seq.(State Archives and Public Records Act)
CROSS REFS.: EHB, Records Retention
GBEE*, Staff Use of Internet and Electronic Communications
GBJ, Personnel Records/Files
JRA/JRC, Student Records/Release of Information on Students
JS*, Student Use of Internet and Electronic Communications
KDB, Public’s Right to Know/Freedom of Information