Policy K – School – Community – Home Relations

SECTION K: SCHOOL – COMMUNITY – HOME RELATIONS

Reviewed 2007
Section K contains policies on parent and community involvement in schools.

KA
Community Relations
KA – R
Community Relations Regulations/Procedures
KB
Parent Involvement in Education
KBA
District Title I Parent Involvement
KCC
Gifts and Gratuities
KCD
Gifts and Contributions
KDE
Crisis Management
KDEA
Crisis Management Communications
KE
Public Concerns and Complaints
KE-R
KE-R: Public Concerns and Complaints (Reference Document)
KE-E
Public Concerns and Complaints (Exhibit: Form)
KEC
Reconsideration of Instructional Material
KF
Use and Rental of School Facilities
KFA
Public Conduct on District Property
KH
Fund Raising
KHA
Volunteer Group Projects
KI
Visitors to Schools

Policy Code:  KA
Policy Name: Community Relations
Adoption: January, 1999
Revised:
Reviewed: January, 2007

The Board of Education believes that the District is an integral part of the community and that community support is necessary for the District’s operation and achievement of excellence.  The Board recognizes that community support is based on a mutual exchange in which the District contributes to the community’s success and, in turn, benefits from the community’s resources.

In order to maintain productive relationships with the community, the District is committed to:

Communications that are effective, accurate, meaningful and balanced.

Volunteer programs that provide mutually enriching experiences for our students, staff, and community volunteers.

Recognition programs that publicly honor the contributions of our  students, employees, and community partners.

An atmosphere that welcomes community involvement.

Maintaining fiscally responsible quality public schools.

Policy Code: KA-R                                                                                 
Policy Name: Community Relations Regulations and Procedures
Reviewed: January, 2007
PURPOSE

A community relations plan has as its primary purpose the continuous and responsive two-way communication between the school district and the community it serves.  Community, as defined within this plan, includes parents and non-parents of the school district as well as the community within the organization including the staff and students.

As communication strategies are developed and carried out to link together all of the above segments of the school district community, it is hoped that the quality of the total educational effort of the district will be enhanced.

FOCUS I: COMMUNICATION BETWEEN THE BOARD OF EDUCATION AND THE COMMUNITY

Prior to each regularly scheduled meeting of the Board of Education, the meeting agenda will be posted in the central office, each school building and the post offices in the community.

Each board meeting shall also be announced in the weekly activities memo published each Monday morning for all staff.

Each building’s parent newsletter shall also announce the next meeting date for the Board in a timely manner.

At the conclusion of each regular Board meeting, the superintendent shall distribute a summary of the discussion of the agenda items to all district staff.

The Board of Education shall provide the district accountability advisory committee with a yearly, specific written charge.

The Board shall have a representative on the accountability committee and shall make provisions for the committee’s chairperson to report to the Board on the activities of the committee.

The Board shall actively solicit input from the various segments of the community on all matters which pertain to them.  This input may take a variety of forms including the authorization of curriculum development committees, short term task forces and written surveys and opinionnaires   to gather information prior to board-level decision-making.

Members of the Board of Education may make themselves available to any group within the district or region wishing a school district presentation.

The Board of Education shall monitor and annually appraise the accomplishments of the activities set forth within this community relations plan.

FOCUS II: COMMUNICATION BETWEEN THE OFFICE OF THE SUPERINTENDENT AND THE COMMUNITY.

The office of the superintendent will develop and maintain a district web site.

The office of the superintendent will publish two reports to the staff and community each year.

The superintendent will develop, have printed and regularly update a general information brochure about the school district for distribution to a variety of sources.

The superintendent shall  maintain contact with the major developers and real estate firms within the district and those frequently marketing properties within the district to keep them abreast of the district and what it may offer to new residents within its boundaries.

The superintendent shall attend at least one meeting each year of each building’s Building Accountability Advisory Committee and shall be available to present topics of interest upon request of the committees or building principal.

The superintendent should attend a majority of community activities held within the school to promote the school district and visit with its patrons.

The superintendent should participate in community organizations and should cooperate fully with school support groups interested in  promoting the activities of the district.

In the accomplishment of organizational projects, the superintendent  shall utilize formal staff and community input and resources to the greatest possible extent.  District staff members should always be given the opportunity to have input into decisions which affect their work.

The superintendent shall monitor and annually appraise the accomplishments of the activities set forth within this community relations plan at the central office and building levels.

FOCUS III: COMMUNICATION BETWEEN EACH DISTRICT 14 SCHOOL AND THE COMMUNITY:

Each building administrator, along with students and staff will develop and maintain a building web site.

Each building administrator shall organize and meet with a building-level Building Accountability Advisory Committee on a regular basis during the school year.  The purpose of the parent council is to provide the principal with input on decisions affecting their children and to function as a sounding board for the school administration and staff relative to new programs and ideas. Parent representation on the District Accountability Advisory Committee shall be drawn from the membership of the Building Accountability Advisory Committee. Each BAAC committee will publish minutes in school newsletters.

Each school shall also organize and utilize a Student Advisory Council which shall meet regularly with the principal to discuss school affairs.  The school’s student council may be utilized for this council or an additional group of students shall be regularly convened.

Just as the superintendent meets regularly to discuss school business with the administrative team, each principal shall regularly convene a Faculty Advisory Council to assist with the on-going decision-making process within the school.  The Faculty Advisory Council may function as a committee of the whole or may be a smaller group representative of the entire staff.

The building principal shall include staff, parents and community members to assist with school program development.

Each building administrator shall regularly publish a building-level newsletter focusing on school activities.  This newsletter shall be sent home with the students at the elementary level and shall be mailed at the secondary level.

Each building administrator shall actively pursue ways to bring senior citizens and non-parents into the schools.

Each principal shall develop strategies for meeting and getting acquainted with new parents to the district.  Such strategies might  include new parent orientation, open houses, parent coffees, and home room new parent welcome parties.

Building administrators shall make themselves visible at  public activities which occur at their school and utilize these opportunities for meeting new parents and informally greeting and visiting with school patrons.

The building administrator will publish an annual report to the community on the accomplishments of the building accountability goals.

The building principal shall be responsible for monitoring and annually appraising the accomplishments of the activities set forth in the building-level portion of the community relations plan.

FOCUS IV:  COMMUNICATION BETWEEN THE SCHOOL DISTRICT AND THE LOCAL MEDIA:

The members of the Board of Education should  maintain a responsiveness to the local media readily answering questions related to school affairs as appropriate.

The superintendent will develop news articles on a regular basis to be submitted to the media on issues and accomplishments of the district.

The district administrative team will publicize the achievement of students and staff.

Policy Code: KB
Policy Name: Parent  Involvement in Education
Adoption: August 26, 2002
Revised: December 2013

The Board of Education believes that the education of each student is a responsibility shared by the school as well as parents. The Board recognizes the need for a constructive partnership between the district and parents that provides for two-way communication and fosters educational support for students and parents. In this policy, the word “parent” also includes guardians and other members of a student’s family involved in the student’s education.

In keeping with these beliefs, it is the intention of the district to cultivate and support active parental involvement and to set and realize goals for parent-supported student learning.

To that end all district schools shall:
1.  Consult with and encourage parents to share in school planning and in the setting of objectives through participating in school accountability committees.
2.  Help parents understand the educational process and their role in supporting student achievement through regular, meaningful communication.
3.  Inform parents of school choices and learning opportunities within the district, including but not limited to, information on open enrollment, choice programs and charter school options.
4.  Provide opportunities for parents to be informed about their student’s progress toward attaining proficiency on state and district content standards through written materials and public meetings. Information shall explain how the student’s progress will be measured and how parents will be informed of such progress. This information shall also be provided to the school and district accountability committees.
5.  Provide appropriate avenues for parents to find support in their role.
6.  Encourage formal organizations for parents at each school building as well as at the district level. The organizations shall receive information concerning district and school activities and shall have opportunities for input into district decisions as appropriate.

The Board also recognizes the special importance of parental involvement to the success of its Title I, Migrant Education Program (MEP), and Limited English Proficiency (LEP) programs and directs the superintendent to ensure that the district and schools jointly develop with parents written parent involvement policies that meet the requirements of federal law.

LEGAL REFS.:  20 U.S.C. §6301 et seq. (No Child Left Behind Act of 2001)
Title I, Part A, Section 1112 (g) (parent involvement and notifications in districts using Title I funds to provide language instruction to limited English proficient students)
Title I, Part A, Section 1114 (b)(1)(F) (Schoolwide Reform Program must include strategies to increase parent involvement)
Title I, Part A, Section 1114 (b)(2) (eligible school that desires to operate a schoolwide program must develop a comprehensive reform plan)
Title I, Part A, Section 1115 (c)(1)(g) (Targeted Assistance Program must include parent involvement strategies)
Title I, Part A, Section 1116 (a)(1)(D) (school districts receiving Title I funds must review effectiveness of parent involvement actions and activities at schools)
Title I, Part A, Section 1118 (Title I parent involvement requirements)
Title I, Part C, Section 1304 (b)(3) (parent involvement and notifications in districts using Title I funds for the education of migratory children)
Title I, Part F, Section 1606 (a)(7) (Comprehensive School Reform Grant Program parent involvement requirements)
Title II, Part A, Section 2123 (a)(3)(B)(iv) (preparing and training for highly qualified teachers and principals Grant Program parent involvement provisions)
C.R.S. 8-13.3-101 et seq. (leave for parental involvement in academic activities)
C.R.S. 22-7-301 et seq. (measures to increase parental involvement in public education)
C.R.S. 22-7-407 (5) (informing parents about standards-based education)
C.R.S. 22-30.5-109 (publicity regarding educational options)
C.R.S. 22-32-142 (1) and (3) (encouraging parental involvement policyand authorizing solicitation and use of gifts, grants and donations to implement parent involvement programs)
CROSS REFS.:  ADA, School District Goals and Objectives
AE, Accountability/Commitment to Accomplishments
AEA, Standards Based Education
IA, Instructional Goals and Learning Objectives
IHBIB, Primary/Preprimary Education
IL, Evaluation of Instructional Programs
ILBA, District Program Assessments
ILBB, State Program Assessments
KBA, District Title I Parent Involvement Policy
KD, Public Information and Communications

Policy Code:  KBA
Policy Name: District Title I Parent Involvement
Adopted: October, 2003

Pursuant to federal law, District 14 staff and the parents of students participating in Title I district programs have jointly developed the following parent involvement policy.  The policy shall be implemented by the superintendent or designee according to the timeline set forth in the policy and incorporated into the district’s Title I plan.

Involvement with Title I planning
The district shall hold an annual meeting for parents of students in Title I programs, as well as school Title I staff, principals of schools receiving Title I funds and other interested persons to discuss the Title I program plan, review implementation of the Title I plan, discuss how Title I funds allotted for parent involvement activities shall be used, and invite suggestions for improvement.

District support for parent involvement
The district shall provide coordination, technical assistance and other support necessary to assist participating schools in building the capacity for strong parent involvement to improve student academic achievement and school performance.

This coordination, assistance and support shall include:
designation of a District Parent Involvement Coordinator
creation of a District Parent Advisory Council to provide advice on all matters related to parent involvement in programs supported by Title I funds
adoption of district model approaches to improving parent involvement at the school level
allocating district resources to parent involvement activities at a level commensurate with regulatory guidance
designating other district support for parent and teacher development and training
requiring a Parent Involvement Coordinator at each Title I school

The district, with the assistance of parents, shall develop and implement a district professional development plan to enhance the skills of teachers; pupil services personnel, principals and other staff in:
the value and utility of contributions of parents
how to reach out to, communicate with, and work with parents as equal partners
implementing and coordinating parent programs
building ties between parents and the school

Coordination of parent involvement activities with other district programs
The district shall, to the extent feasible and appropriate, coordinate and integrate parent involvement programs and activities with district preschool and other programs, and conduct other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their students.  Staff members of these programs will participate fully in all district meetings and all written materials will be coordinated at the district level.

Student learning
The district shall coordinate and integrate Title I parental involvement strategies with those of other educational programs in the district.  The purpose of this coordination shall be to improve the academic quality of the schools served, including identifying barriers to greater participation by parents in activities authorized by law, particularly by parents who:
are economically disadvantaged
have disabilities
have limited English proficiency
have limited literacy
are of any racial or ethnic minority background
are parents of migratory children
The district will provide interpreters for parents with limited English to participate in conferences and trainings.  Economically disadvantaged parents will be encouraged to participate in trainings by providing transportation to and from district activities and babysitting for young children.

The district shall provide to parents, as appropriate, information to help them understand the state’s academic content and achievement standards, state and local academic assessments, the requirements of Title I, how to monitor students’ academic progress and how to work with school staff to improve the achievement of students.  The district shall develop written materials and training for staff to help parents work with students to improve student achievement. The district will insure individual parent conferences are held to share strategies for working with their individual child/children.  Training for groups of parents centering on specific topics of interest and the changing needs of children will also be provided.

The district will have individual conferences with parents to share strategies for working with their individual child/children as well as provide training for groups of parents around specific topics of interest and need determined on a year to year basis by student performance.

School-based parent involvement activities
Parents will be encouraged to become involved in the activities of schools with Title I programs in the following ways:
Communication – schools will initiate communication between home and school that is regular, two-way and meaningful
Student learning – parents are utilized as critical partners in assisting student learning and are provided training to support that expectation
Volunteering – parents are welcome in the school, and their support and assistance are sought
School decision making and advocacy – parents are full partners in the decisions that affect children and families
Collaborating with the community – community resources are used to strengthen schools, families and student learning
Parenting – parenting skills are promoted and supported

Method of communicating with parents
All information related to school and parent programs, meetings and other activities shall be sent to parents in a format and, to the extent practicable, in a language the parents can understand.

Annual evaluation
The district shall conduct, with the involvement of parents, an annual evaluation of the content and effectiveness of this policy.  Effectiveness shall be measured in part by improvements in student academic achievement and in school performance.

The evaluation shall specifically address barriers to greater participation by parents in activities authorized by law, particularly by parents who:
are economically disadvantaged
have disabilities
have limited English proficiency
have limited literacy
are of any racial or ethnic minority background
are parents of migratory children

The district shall use the findings of the evaluation to design strategies for more effective parental involvement and to revise this policy if necessary.

The district shall provide such other reasonable support for parental involvement activities as parents may request.

Development of school-level Title I parent involvement policy
Each school receiving Title I funds shall jointly develop with and distribute to parents of students participating in the Title I program (hereafter referred to as “parents”) a written School-Level Title I Parent Involvement Policy agreed upon by the parents in accordance with the requirements of federal law.

The policy shall contain a school-parent compact or agreement that outlines how parents, school staff and students will share the responsibility of improved student academic achievement and the means by which the school and parents will build and develop a partnership to help students.

(Nov. 24, 2003)

LEGAL REFS.:
C.R.S. 22-7-101 through 22-7-107 (Educational Accountability Act of 1971)  (local accountability programs)
C.R.S. 22-7-407 (5) (informing parents about standards-based education)
C.R.S. 22-11-201 (4)(b)(I) (accreditation contract must bind district to administer community involvement, including processes for parents)
C.R.S. 22-30.5-109 (publicity regarding educational options)
1 CCR 301-1, Rules 2202-R.2.01 (4)(j) (accreditation contract must include goals and processes for informing and involving parents, families, community and accountability committees)
20 U.S.C. §6301 et seq.  (No Child Left Behind Act of 2001)
Title I, Part A, Section 1118 (Title I parent involvement requirements)
Title I, Part A, Section 1114 (b)(1)(F) (Schoolwide Reform Program must include strategies to increase parent involvement)
Title I, Part A, Section 1115 (c)(1)(g)  (Targeted Assistance Program must include parent involvement strategies)
Title I, Part A, Section 1116 (a)(1)(D) (school districts’ receiving Title I funds must review effectiveness of parent involvement actions and activities at schools)
Title I, Part F, Section 1606 (a)(7) (Comprehensive School Reform Grant Program parent involvement requirements)
Title II, Part A, Section (a)(3)(B)(IV)  (preparing and training for highly qualified teachers and principals Grant Program parent involvement provisions)
Title I, Part A, Section 1112 (g) (parent involvement and notifications in districts using Title I funds to provide language instruction to limited English proficient students)

Title I, Part C, Section 1304 (b)(3) (parent involvement and notifications in districts using Title I funds for the education of migratory children)
Title I, Part A, Section 1114 (b)(2) (eligible school that desires to operate a schoolwide program must develop a comprehensive reform plan)

CROSS REFS.:
ADA, School District Goals and Objectives
AE, Accountability/Commitment to Accomplishments
AEA, Standards Based Education
IA, Instructional Goals and Learning Objectives
IHBIB, Primary/Preprimary Education
IL, Evaluation of Instructional Program
ILBA, District Program Assessment
ILBB, State Program Assessments
KD, Public Information and Communications

Policy Code: KCC (III. – 39.)
Policy Name: Gifts and Gratuities                                                           
Adoption: November, 1995           
Revised:  
Reviewed: January, 2007

District employees are discouraged from accepting other than nominal gifts for any school-related reasons.

Policy Code: KCD (II. – 17.)
Policy Name: Gifts and Contributions
Adoption: November, 1995
Revised: October 6, 1997           
Reviewed: January, 2007

The School District may accept gifts or contibutions from groups or individuals within or outside the district. When such gifts are received they become the sole property of the district and under the complete control of school officials.

Policy Code: KDE
Policy Name: Crisis Management
Adopted: June, 2009

The Manitou Springs School District 14 Board of Education acknowledges the necessity of preparing a school response framework to adequately prepare school personnel, parents and the community to respond appropriately to a crisis that involves the school community.  Crisis situations that could impact the school community may or may not occur on school property and include, but are not limited to, suicide, death, acts of violence, trauma, natural disaster and accident.

As an important component of school safety planning, the school district shall take the necessary steps to be in compliance with the National Incident Management System (NIMS), as that system applies to school districts, by July 1, 2011.

The Board directs the superintendent or a designee to develop and implement a School Safety, Readiness and Incident Management Plan (safety plan) that coordinates with any statewide or local homeland security plans already in place.  The safety plan shall incorporate the requirements of state law.  The safety plan shall be done in conjunction with the school district’s local community partners including fire departments, law enforcement agencies, emergency medical service personnel, mental health organizations and local public health agencies.

The safety plan shall provide guidance about how to prevent, prepare for and respond to various crisis situations; a process for coordinating and communicating with law enforcement and other outside service agencies; and protocols for communicating with the media, parents/guardians and the public.  The Board further directs the superintendent or designee to establish a training program for all district employees as an important part of the school safety plan.

The superintendent shall appoint a district-wide safety plan coordinator who shall work with the superintendent to develop the safety plan, recruit and supervise building-level teams, coordinate inservice programs for teams and all staff members, serve as a liaison between central office and staff, and serve as a liaison between the district and local emergency agencies. The coordinator shall be responsible for providing copies of the district’s current safety plan developed pursuant to this policy to local emergency agencies on a regular basis.

Automated external defibrillator requirements
If the district acquires an automated external defibrillator (AED), the district shall meet the training, maintenance, inspection and physician involvement requirements of C.R.S. 13-21-108.1(3).
(Adoption date)

LEGAL REFS.:  C.R.S. 13-21-108.1(3) (requirements for persons rendering emergency assistance through the use of automated external defibrillators)

C.R.S. 22-1-125 (automated external defibrillators requirements must be referenced in safety, readiness and incident management plan)

C.R.S. 22-32-109.1(4) (school response framework is required part of safe schools plan)
CROSS REFS.: GBGAA*, Staff Training in Crisis Prevention and Management
JLCE, First Aid and Emergency Medical Care
JLDBG, Peer Mediation
JLDBH, Suicide or Other Traumatic Loss of Life

Policy Code: KDEA
Policy Name: Crisis Management Communications
Adoption: July, 2007

The Board of Education recognizes the importance of developing and implementing a written plan for communicating with the media and public in the event of a crisis. The superintendent is directed to develop and implement a crisis communications plan.
LEGAL REFS.:   C.R.S. 22-32-109.1

Policy Code: KE
Policy Name: Public Concerns and Complaints
Date Adopted: October, 2013

The Board believes that the quality of the educational program can improve when the district considers differences of opinion and complaints, and resolves issues through an established, objective process. Additionally, the Board benefits from information and opinions shared in communication from district Complainants. Opportunities for communicating with the Board include the public comment portion of Board meetings and work sessions, and at other school district meetings, such as the District Accountability Advisory Committee (DAAC) meetings.

Individual Board members may also be contacted by e-mail, phone, letter or in person. The Board encourages that complaints be resolved informally and at the point of origin and lowest level possible. This starts with the Complainant communicating directly with the staff member or teacher to try and resolve the issue or complaint. If it is not resolved at that level, then the Complainant should communicate with the School Principal or Supervisor. If this issue or complaint still goes on resolved, the Complainant should communicate with the Superintendent. If the issue or complaint remains unresolved after communicating with the Superintendent, the individual should submit a formal complaint to the Board in accordance with Board Communication and Complaint procedure below.

Individual Board members do not have authority to resolve complaints. If approached directly with a complaint, Board members should listen to the complaint and determine what steps may have been taken to resolve the issue or complaint, refer the Complainant to lower-level steps for resolution if these levels have not been involved, or direct the individual to the Public Concern and Complaint Procedure (KE-R) and Complaint Form (KE-E)

This policy shall apply to all public concerns and complaints except those included in Policy KEC, Reconsideration of Instructional Materials.

The Board of Education recognizes the importance of developing and implementing a written plan for communicating with the media and public in the event of a crisis. The superintendent is directed to develop and implement a crisis communications plan.
LEGAL REFS.:   C.R.S. 22-32-109.1

Policy Code KE-R
Policy Name: Public Concerns and Complaints (Reference Document)
Dated Adopted: October, 2013

The Board encourages that complaints be resolved informally and at the point of origin and lowest level possible.

FIRST:
This starts with the Complainant communicating directly with the staff member or teacher to try and resolve the issue or complaint.  The Complainant should identify the concern and the impact, and suggest a solution.  The recipient should provide a verbal reply within five working days of receiving the complaint.

SECOND:
If the Complainant does not feel the issue or complaint has not been resolved adequately, the Complainant should provide a written notification to the School Principal or Supervisor.  The Complainant should identify in writing the summary of the concern, steps taken to address the concern, and proposed solutions.  The Principal or Supervisor will meet with the Complainant and other relevant individuals.  The Principal or Supervisor will provide a written response within ten working days of the findings and recommendations related to the issue or complaint.

THIRD:
If the Complainant does not feel the issue or complaint has been resolved, the Complainant should communicate with the Superintendent. The Complainant should identify in writing the summary of the concern, steps taken to address the concern, and proposed solutions.  The Superintendent will meet with the Complainant and other relevant individuals. The Superintendent will provide a written response within ten working days of the findings and recommendations related to the issue or complaint.  The findings and recommendations from the second level will be included in the response.

FOURTH:
If the Complainant does not feel the issue or complaint has been addressed in the first three steps, the Complainant can use the Public Concern and Complaint Form (KE-E) within five business days of receiving the written response from the Superintendent.  The form should be submitted with the written responses from the second and third levels.
1.    The form will be submitted by the Complainant to the Board Secretary at the School District Administration Office (SILC Building). S/he will prepare a copy of the complaint for each Board member and include it with the agenda materials for the next regular Board meeting.
2.    Each Board member will make an individual judgment as to whether s/he believes the policy issue or alleged violation is of sufficient significance to warrant the need for a special board meeting to have a Board hearing.
3.    If a majority of Board members vote to hold a hearing, the Complainant will be notified of the opportunity to appear before the Board at its next regularly scheduled meeting.
4.    The Board may decide not to consider the appeal, in which case the decision of the Superintendent or his/her designee shall be final.
5.    If a hearing is held, the Board will issue within five working days of the meeting a reasoned statement of its conclusions regarding the policy issues involved.

Policy Code: KE-E
Policy Name: Public Concern and Complaint Form (Exhibit Document)

Person(s) or group filing complaint: _______________________________________________________

Complainant’s address:
________________________________________
________________________________________
________________________________________    Phone: _______________

Complainant’s email address: ______________________________________________________________

Date complaint is filed:     _______________________________________

Has problem been discussed with the principal / supervisor?    Yes_______    No_______

Date of discussion:        _______________________________________

Has problem been discussed with the superintendent?        Yes______   No _______
Date of discussion:        _______________________________________

Summary of the concern (description of incident or event, including date, place, time, additional persons, alleged problem, and suggested solution):

The projected solution:  Indicate what you think can and should be done to solve the problem (be as specific as possible):

Signature of complainant:                    Date:

  1.      ________________________________

The complainant will submit this form to the secretary of the Board of Education at the School District Administration Office.    405 El Monte Place, Manitou Springs, CO 80829.   Please call 719-685-2024 for more information if needed.

The administration shall give one (1) copy to the complainant and shall retain one (1) copy for use for the Public Concern and Complaint procedure.

Policy Code: KEC (IX. – 13.)
Policy Name: Reconsideration of Instructional Material
Adoption: November, 1995            
Revised: December, 2009 
Reviewed:January, 2010

If any parent of a School District 14 student or employee of School District 14 wishes to request reconsideration of the placement of any instructional materials in any of the district’s schools, the individual may pick up a “Request for Reconsideration of Instructional Material” form at the office of the superintendent. The form must be completed in its entirety, signed by the complainant and returned to the superintendent’s office. The term, instructional material as used here includes all media center materials, all textbooks and resource materials used in any classroom in the district, as well as any print or non-print items used for instruction whether owned by the district or rented or borrowed for instructional use. The principal of the school where the challenged material is located shall determine whether the challenged material will be removed from the use while the district’s reconsideration process occurs. The principal shall consult with the superintendent or his designee before temporarily removing the challenged material. An Instructional material Review Committee shall be appointed by the Board of Education to review all “Requests for Reconsideration of Instructional Material.” The committee shall consist of two parents, one teacher, one administrator and one high school student all of who shall be current members of the District Accountability Advisory Committee and shall serve one year terms. The Assistant Superintendent for Instruction will serve as technical advisor to the committee and shall call the committee together when needed.

Before meeting the committee will read and examine the challenged materials, a copy of the reconsideration form, and copies of professionally prepared reviews provided by the Director of Media Services. The complainant as well as other observers may attend all committee meeting. The complainant may make an initial verbal presentation regarding the materials under consideration. Observers may be invited to voice their views: however, after those opportunities, the complainant and other observers may not participate in the committee’s deliberations unless requested to do so by the Assistant Superintendent for Instruction. During this meeting or a subsequent one, the committee shall vote by secret ballot to remove or retain the material. The committee has the right to use outside expertise if necessary in the decision-making process. The superintendent shall implement the decision within fifteen days. The complainant may appeal the decision to the Board of Education within one week. The Board will review the decision of the Instructional material Review Committee and decide whether to hear the appeal. The Board of Education may choose not to hear the appeal, to limit its appeal hearing to a review of whether district policy has been properly followed, or to review the challenged material and related materials. If the Board chooses to hear the appeal, the President of the Board shall then call an appeal
hearing. The Assistant Superintendent for Instruction shall represent the Instructional Material Review Committee and the complainant shall represent himself/herself at the appeal hearing.

All press coverage of the school district’s perspective of the challenge shall be provided by the superintendent. If a challenge is sustained, the judgment shall not be viewed as irresponsibility on the part of the professionals making the original selection.

Any subsequent challenge of the same material will have to be approved by a majority of the current Instructional Material Review Committee members before the challenge shall be considered.

Any subsequent challenge of the same material will have to be approved by a majority of the current Instructional Material Review Committee members before the challenge shall be considered.

Policy Code: KF (V. – 9.)
Policy Name: Use and Rental of School Facilities
Adoption: November, 1995
Reviewed: January, 2007
Revised: June 2015, February 2016

The district recognizes that its first obligation is to its own students and to the programs operated by the district and that the students and district programs are the top priority for the use of district facilities.  The following guidelines are provided for non-school usage of the district’s indoor facilities and outdoor recreational space.

Facilities shall be made available to organized groups of non-school users on a reservation basis. Preference shall be given to groups who offer programs and activities which directly contribute toward or feed into school sponsored programs and activities.  Organized activities of school district residents that do not necessarily contribute to school shall be considered next, followed by requests from groups who are not primarily school district residents.

The district does not rent facilities on a recurring basis; the wear and tear of such use accelerates the repair and maintenance schedule, and we cannot commit our limited number of personnel to supporting such use. Rentals are also dependent on the district having custodians and/or auditorium technicians willing to work during a requested rental; the district will not force personnel to work outside their normal work day/week for non-district events. The district reserves the right to ban any organization from using space if their behavior and care of the facility is unacceptable.

The school district reserves the right to offer discounted rates for facility use to staff or contracted employees who offer programs for profit to students before or after school.

School District 14 accepts no responsibility for liability for injuries or damages occurring during use of the schools by non-school organizations.  Those parties reserving space may be required to provide proof of liability insurance.

Requests to rent or use Richardson Field, the track field, Maestas Field, the baseball field, and any high school facility space, should be made to the high school Student Activities Director.  Requests to rent or use space in or adjacent to the other schools should be directed to the appropriate building principal.  Requests for the use of the Shared Integrated Learning Center should be directed to the Secretary of the Superintendent. Requests to use the District Auditorium should be directed to the Auditorium Manager.

Contracts will be issued by the Assistant Superintendent.  Fees must be paid in advance of the scheduled activity.  Users will be provided a copy of the approved Facilities Request Form and a copy of the use contract and will have priority over walk-on users of the facility.

Fees Schedule   (Revised June 2015)     

*Custodial coverage: $25.00/hour
Gymnasiums: $50.00/hour+ custodian as necessary
Classrooms/conference rooms: $25.00/hour+ custodian as necessary
Commons (no kitchen use)  $25.00/hour+ custodian as necessary
Commons (kitchen use as arranged with
Director of Food Service    $60.00/hour+ custodian as necessary
Computer Labs   $60.00/hour+ custodian as necessary
Computer Technician: $30.00/hour
Richardson Field, Track, Baseball field Maestas field (field use only)  $100.00/hour+ custodian as necessary
Richardson Field, Track, Baseball field
Maestas Field day time use including lining, public address, restrooms, $750.00/event+ custodian as necessary
Richardson Field, nighttime use including lining, public address, restrooms,  $1000.00/event+ custodian as necessary
District Auditorium:  no lights/sound   $50.00/hour + custodian as necessary
**District Auditorium: lights/sound  100.00/hour +technician +custodian as necessary
District Auditorium technician    $25.00/hour
District Auditorium Damage Deposit  $250.00

*Custodial fee not assessed if the custodian is on duty as part of his/her regularly assigned responsibilities.
**District Auditorium lights and sound may not be operated without a trained District technician present.

Sites to develop use guidelines for each of the areas listed above.

 

Policy Code:  KFA
Policy Name: Public Conduct on District Property
Adopted: December, 2008
Revised: November, 2013

Persons using or upon school district property, including all district buildings, parking lots, and any district vehicle used to transport students, shall not engage in the conduct described below.
Any person considered by the superintendent or designee to be in violation of this policy shall be instructed to leave district property and law enforcement may be contacted. Any person who has engaged or district officials reasonably believe will engage in conduct prohibited by this policy may be excluded from district property.
The following conduct by any person is prohibited:
1.  Any conduct that obstructs, disrupts or interferes with or threatens to obstruct, disrupt or interfere with district operations or any activity sponsored or approved by the district.
2.  Physical abuse or threat of harm to any person or school district property.
3.  Damage or threat of damage to district property regardless of the location, or property of a member of the community when such property is located on district property.
4.  Forceful or unauthorized entry to or occupation of district facilities, including both buildings and grounds.
5.  Use, possession, distribution or sale of drugs and other controlled substances, alcohol and other illegal contraband on district property, at district or school-sponsored functions or in any district vehicle transporting students. For purposes of this policy, “controlled substances” means drugs identified and regulated under federal law, including but not limited to marijuana, cocaine, opiates, phencyclidine (PCP) and amphetamines (including methamphetamine).
6.  Distribution, manufacture or sale of controlled substances or the possession of controlled substances with intent to distribute them within 1,000 feet of the perimeter of school grounds.
7.  Entry onto district buildings or grounds by a person known to be under the influence of alcohol or a controlled substance.
8.  Unlawful use of any tobacco product.
9.  Unlawful possession of a deadly weapon, as defined in state law, on school property or in school buildings.
10.  Profanity or verbally abusive language.
11.  Violation of any federal, state or municipal law or Board policy.
(Adoption date)
LEGAL REFS.:  21 U.S.C. 860 (crime to distribute or manufacture controlled substances within 1,000 feet of a school)
C.R.S. 18-1-901 (3)(e) (definition of deadly weapon)
C.R.S. 18-9-106 (disorderly conduct)
C.R.S. 18-9-108 (disrupting lawful assembly)
C.R.S. 18-9-109 (interference with staff, faculty or students of educational institutions)
C.R.S. 18-9-110 (public buildings – trespass, interference)
C.R.S. 18-9-117 (unlawful conduct on public property)
C.R.S. 18-12-105.5 (unlawful carrying/possession of weapons on school grounds)
C.R.S. 18-12-214 (3)(a) (person with valid concealed handgun permit may have a handgun on school property as long as hand gun remains in his or her vehicle and if, while the person is not in vehicle, the gun is kept in a compartment and the vehicle is locked)
C.R.S. 18-18-407 (2) (crime to sell, distribute or possess with intent to distribute any controlled substance on or near school grounds or school vehicles)
C.R.S. 25-1.5-106 (12)(b) (possession or use of medical marijuana in or on school grounds or in a school bus is prohibited)
C.R.S. 25-14-103.5 (boards of education must adopt policies prohibiting tobacco and retail marijuana use on school property)
C.R.S. 25-14-301 (Teen Tobacco Use Prevention Act)
CROSS REFS.:  ADC, Tobacco-Free Schools
GBEB, Staff Conduct
GBEC, Alcohol and Drug-Free Workplace
JICH, Drug and Alcohol Involvement by Students
JICI, Weapons in School
KI, Visitors to Schools
NOTE:  The exceptions in state law that permit possession of a deadly weapon on school property are that the person:

a.  has legal authority to carry or possess a deadly weapon. C.R.S 18-12-105.5 (3).

b.  is presenting an authorized public demonstration or exhibition for the school or an organized class. C.R.S. 18-12-105.5 (1).

c.  is carrying out duties for the school district which require the use of a deadly weapon. C.R.S 18-12-105.5 (1).

d.  is participating in an authorized extracurricular activity or on an athletic team. C.R.S. 18-12-105.5 (1).

f.  is a school resource officer or peace officer on duty. C.R.S. 18-12-105.5 (3)(e).

Policy Code: KH (II. – 19.)
Policy Name: Fund Raising
Adoption: November, 1995           
Revised: October 6, 1997
Reviewed: January, 2007

It is recognized that the raising of funds for projects to benefit the school district and its students in particular is both necessary and beneficial. It is further recognized that there must be some guidelines placed on fund raising by the district to protect the community from constant requests from additional funds by the staff and students. For the purpose of establishing these guidelines, fund raising is divided into three categories:

Funds raised by school district sanctioned student organizations for projects directly benefiting the students:

Each project must be approved in advance by the building administrator and the Superintendent. Approval is contingent upon the worthiness of the project and the number of other fund raising projects underway at the same time in other district schools.

Funds raised by school district parent support groups or by community organizations hosting projects which will directly benefit the district, its inhabitants or its students:

It is recognized that the school district cannot authorize or prohibit the raising of funds by parents or community groups. However, student involvement in these projects during school hours is under the control of the district. Community organizations or parent support groups are encouraged to present their projects to the Board of Education prior to initiating them for Board sanction if the intent of the project is to benefit the district. The Board shall determine the allowed school time involvement of students in a project when it is presented to them.

Funds raised by organizations which are not affiliated with the school and which are not primarily community based:

Student participation in fund raising efforts by groups outside School District 14 is not permitted during school time or on school premises. No student assemblies designed to introduce and promote fund raising shall be held and fund raising information sheets are not to be passed out by the school offices or by individual staff members.

Policy Code: KHA
Policy Name: Volunteer Group Projects
Adoption: November, 1995
Revised:           
Reviewed: January, 2007    

The school district will approve no projects from anyone on or off school property unless funds are available in advance to pay for such projects or sufficient evidence is shown that funds will become available in a timely manner.

Policy Code: KI
Policy Name: Visitors to Schools
Date Adopted: January 24, 2011
Date Reviewed:

The district will make reasonable efforts to accommodate requests to visit the district’s schools, yet also recognizes concerns for the welfare of students.  Therefore, the district limits visitors to:
1.  Parents/guardians of current students;
2.  Other family members of current students who are approved by the student’s parent/guardian; and
3.  Board members and other persons invited by the district for official business purposes.

To ensure visitors do not disrupt the educational process or other school operations and that no unauthorized persons enter schools, all visitors shall report to the school office immediately when entering a school. Authorized visitors may: (1) be required to sign in and out; (2) be given name-tags to wear identifying themselves as visitors; and (3) be accompanied by a district employee for some or all of the visit.  School administrators may approve additional building procedures pertaining to school visitors to preserve a proper and safe learning environment.

Unauthorized persons shall not loiter on school property at any time. Law enforcement authorities may be called to enforce this policy provision.

Visiting schools is a privilege, not a right, which may be limited, denied or revoked by a school administrator or designee based on considerations of student and/or staff safety, efficient school operations, maintenance of a proper educational environment, or failure to comply with this policy.

LEGAL REFS.:  C.R.S. 18-9-109 (interference with school staff or students)
C.R.S. 18-9-110 (trespass, interference at or in public buildings)
C.R.S. 18-9-112 (definition of loitering)
C.R.S. 18-9-117 (unlawful conduct on public property)
C.R.S. 18-12-105.5 (unlawful possession of weapons on school property)
C.R.S. 22-32-109.1 (7) (Board must adopt open school policy)
CROSS REFS.: ADC, Tobacco-Free Schools
CF, School Building Administration
ECA/ECAB, Security/Access to Buildings
KFA, Public Conduct on School Property

Superintendent’s Corner

longfieldWelcome to Manitou Springs School District 14 — where children receive a world-class education in a small public school setting. In fact, we are the last small public school system in the Colorado Springs metropolitan area. Our mission is to establish deep, meaningful relationships with our students, their parents, and our community.

Read More

             

Manitou Springs School District