Policy L – Education Agency Relations
SECTION L: EDUCATION AGENCY RELATIONS
Section L contains policies on the school district’s relationship with other education agencies including other school districts, colleges and universities, charter schools and Boards of Cooperative Educational Services (BOCES)
The Board of Education has approved participation in the Ute Pass Board of Cooperative Educational Services (UPBOCES). They have designated the UPBOCES to meet the requirements for special education as set by the legislature. The UPBOCES will formulate the plan to the district for meeting State requirements. The district Board will have a representative on the governing board as per UPBOCES bylaws.
The Board of Education has approved the District participation in the Vocational Education Program at Pikes Peak Community College.
District relationship with a charter school
The Board of Education recognizes the rights of parents, teachers or other interested persons or organizations to establish a charter school within the district. In accordance with state law, a charter school is intended to:
1. Expand learning opportunities for all students
2. Encourage diverse approaches to learning through the use of different and innovative teaching methods
3. Provide patents and students with expanded choices in the types of educational opportunities that are available within the public school system
4. Encourage parental and community involvement with public schools
A charter school shall be a public, nonsectarian, nonreligious, non-home-based school which operates within the school district and is accountable to the Board of Education. It is subject to all federal and state laws and constitutional provisions prohibiting discrimination on the basis of disability, race, creed, color, gender, national origin, religion, ancestry or need for special education services.
Enrollment shall be open to any child who resided within the school district. A charter school shall not charge tuition except as otherwise provided by law.
Each charter school shall be governed by its own governing body in a manner agreed to by the charter school applicant and the Board. Pursuant to contract, the charter school may operate free from specified Board policies and statue regulations.
A charter school shall be responsible for its own operation including but not limited to preparation of a budget, contracting for services and personnel matters. Services for which a charter school contracts with the school shall be negotiated and provided at district cost. No rent shall be charged for use of district facilities which may be available for the charter school.
The relationship between the district and the charter school shall be established by a contract which shall incorporate the charter application once it is approved. The contract also shall reflect all agreements between the district and the charter school including the release of the charter school from Board policies and all requests for release of the charter school from Board policies and all requests for release from state regulations which the Board and the charter school shall jointly request rom the State Board of Education.
Each charter school shall have an educational program with student performance standards and curriculum that meets or exceeds district and state standards.
A charter school shall begin in the fall following the date the application is approved, unless another starting time is agreed upon by the Board and the applicant.
Review by district accountability committee
On or before October 1 the charter school applicant must submit the application to the district accountability committee for review and comment. The committee will have 20 days to review the proposal before it is considered by the Board of Education.
Date for submission of applications
To allow sufficient time for an approved charter school to begin operations at the beginning of the academic school year, the application must be officially submitted to the Board or its designees by November 1.
Prior to submission of a formal application, persons preparing applications may submit a preliminary draft of the application to the Board or its designee for review and comment prior to formal submission.
A district administrator will be designated by the Board of Education to provide information to the applicant about matters subject to negotiation between the applicant and the district to begin the negotiation process. It shall be the applicant’s responsibility to prepare the application.
Contents of the application
In accordance with law, the charter school application will be proposed agreement and will include:
1. Cover page
Provide the name of the applicant(s) and the name, address and phone number of a contact person.
2. Purpose and need
State the purpose for this charter school including a geographic description of the area of intended service.
Provide evidence that an adequate number of parents, teachers and students support the formation of the proposed charter school.
Describe the need for the charter school: How was the need established, why that need is not currently being met by the regular school programs and how the applicant intends to fulfill that need.
3. Mission and goals
Provide a copy of the mission statement of the charter school including the process used to develop this statement. The mission statement of the proposed charter school must be consistent with the declared purposes set forth in the law.
State the proposed three-year goals for the school including timelines. The applicant also should describe the process used to identify the goals. Was this once a private school or a nonpublic home-based educational program?
4. Student achievement and curriculum
Describe the student performance outcomes to be achieved by the proposed school.
Detail the plan for academic accountability.
Provide a copy of the curriculum to be used in the school. It should list the objectives, methods of instruction and means of measuring student outcomes for each subject and each grade level.
Present a description of the charter school’s plan for evaluating student performance including types of assessment that will be used to measure student progress toward achievement of the school’s performance standards, timelines for achievement of such standards and procedures for taking corrective action in the event that student performance at the charter school falls below such standards.
5. Enrollment and educational program
Define the enrollment policy including a description of the proposed school’s plan to include academically low-achievement students and to promote diversity and the plans for educational programs for exceptional students as well as students with special needs.
Describe the charter school’s educational program.
Describe any objectives and means for increasing the educational opportunities for “at risk” students, meaning those students who because of physical, emotional socioeconomic or cultural factors are less likely to succeed in school.
Provide a description of the school’s discipline procedures.
6. Governance and decision making
Describe the governing body. This should include a detailed description of the relationship between the proposed school and the school district.
Describe the types and extent of parental community involvement in the operation of the proposed school. Provide information on how the charter school will be accountable to the public. Specifically include how the following ares will be addressed:
a. Provisions for a representative school accountability committee
b. Development of an annual school improvement plan with supporting profile
c. Representation on the district accountability committee
d. Reporting procedures to the Board and school community
7. Employment plan and practices
Describe the employment practices of the school including a description of the qualifications for ertificated and classified employees, employee compensation schedule, recruitment and selection procedures, plan for resolving employee relations problems, and a description of the relationship that will exist between the charter school and its employees including evidence that the terms and conditions of employment have been addressed with affected employees and their recognized representatives.
If applicable, i.e., taking over a current school, include a plan for the displacement of students, teachers and other employees who will not attend or be employed in the charter school.
8. Financial data, facilities and transportation
Provide necessary evidence that the plan for the charter school is economically sound for both the charter school and the district.
Include a proposed budget for the term of the charter and a description of the manner in which an annual audit of the financial and administrative operations of the charter school including any services purchased from the district is to be conducted. A student fee schedule should be included in addition to a proposed schedule of cash flow.
Detail the plan for fiscal accountability.
Describe the services the charter school plans to purchase from the school district.
Provide a detailed summary of all insurance coverage. The legal liability issues must be fully addressed in the contract.
Describe the facilities to be used and the way they will be obtained and maintained. Include any contracted services and the proposed contractor.
Describe the proposed student transportation system including the contract if services will be provided by a second party. If transportation is to be provided by the charter school, include a plan for addressing the transportation needs of low income and academically low-achieving students.
9. Requested waivers
List the Board policies for which waivers are requested. Include the reasons for each request.
List the state and federal rules and regulations for which waivers are requested. Include the reasons for each request.
10. Support for charter school
Provide a listing of parents and community members who support the application and have made a commitment to enroll their children together with a listing of possible employees.
11. Additional information
Provide any additional information that might be helpful in supporting this request to establish a charter school.
The applicant must provide two original copies of the completed application printed single-sided on white paper, not stapled.
Applications will be accepted during November for schools beginning in August. Applications are to be submitted to the Superintendent of Schools.
If the application is incomplete, the Board will request additional information from the applicant. The parties may mutually agree to extend the deadline for Board consideration of the application.
After giving reasonable notice, the Board will schedule and hold community meetings in the affected areas or the entire district to obtain information to assist the Board make a decision about the charter school application. All persons or groups who have an interest in the approval or denial of the charter school application must present their comments or concerns to the Board in writing in a timely manner or in testimony during a public meeting on the charter application to preserve a right to appeal the Board’s decision on the charter application.
Decision on the charter application
The Board will make a decision on the charter school application wither in a regular or special meeting within 60 days after receipt of the official application unless the parties have mutually agreed in writing to extend this deadline. A charter may be approved for a period not to exceed five academic years.
If the application is denied, the Board will set forth in writing the grounds for denial.
The charter applicant or any other person who wished to appeal the Board’s decision concerning a charter school to the State Board of Education must provide the state board and the local board with a notice of appeal within 30 days of the local board’s decision.
Renewal of a charter
A charter may be renewed for a period no to exceed five academic years. The renewal application must contain a complete report on the progress of the school in achieving the goals, objectives, student performance standards, content standards and other terms of the initial application.
The renewal application also must include a financial statement that disclosed the costs of administration, instruction and other spending categories for the school.
A charter may not be renewed upon a determination by the Board that it is not in the best interests of students residing within the district to continue the operation of the charter school.
Revocation of a charter
A charter may be revoked or not renewed by the Board if the Board determines following a hearing that the charter school did any of the following:
1. Committed a material violation of any of the conditions, standards or procedures in the application
2. Failed to meet or make reasonable progress towards achievement of student performance standards
3. Failed to meet generally accepted standards of fiscal management
4. Violated any provision of law for which the charter school is not specifically exempt.